The Oregon TRIO Association (OTA) is committed to providing a safe, respectful, and inclusive environment for all. Whether you’re a board member, staff, student, volunteer, or guest at one of our events, your experience matters—and your voice deserves to be heard.
This page outlines our Incident Reporting Policy and gives you a direct way to report any concerns or misconduct.
OTA fosters a professional and ethical community. This policy provides a clear process for reporting and resolving incidents, including internal conflicts, inappropriate behavior, or policy violations. All reports are handled with care, respect, and confidentiality.
This policy covers:
OTA board members and staff
OTA event attendees and volunteers
Contractors and organizational partners
Anyone engaging with OTA programs or services
Incidents may include, but are not limited to:
Conflicts among board members or staff
Behavioral issues or misconduct at OTA events
Violations of OTA’s policies or bylaws
Harassment, discrimination, or unsafe conduct
Ethical or professional misconduct
Reports should be submitted within 48–72 hours of an incident whenever possible.
You can report an incident to:
OTA Board Chair (for board-related incidents) –
OTA Executive Director (for general concerns)
OTA Staff (for event-related issues)
Member of the Board of Directors (for anonymous submissions)
Ways to Submit:
Email: Contact information for all parties above can be found here.
Phone: (971) 988-9506
Online Form: See below
Anonymous reports are accepted, but please note that they may limit our ability to investigate or follow up.
To help us respond effectively, please include:
Names of people involved (if known)
A description of the incident (date, time, location)
Witness names (if any)
Any supporting materials (emails, screenshots, photos)
Your preferred resolution or next steps (optional)
OTA leadership will begin an assessment within five (5) business days of receiving your report.
If needed, an Incident Review Taskforce (IRT) will be formed to conduct a thorough investigation. The IRT may include impartial board members and, when applicable, a member of our DEI Taskforce. The investigation will typically conclude within 30 calendar days. If more time is needed, we’ll let you know.
Outcomes may include:
You will be notified of the outcome, within confidentiality guidelines.
All reports and investigations are handled with strict confidentiality. Only those directly involved in the process will be informed. Retaliation is strictly prohibited. Anyone who retaliates against a person who files a report in good faith will face disciplinary action.
If you disagree with the resolution, you may submit a written appeal within 14 calendar days of the decision. The OTA Board will respond within 30 calendar days with a final ruling.
OTA will securely store all incident reports and outcomes for a minimum of five (5) years.
Use the form below to report an incident to OTA. You may submit anonymously or provide your contact information.